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The Best Portable Document Scanner. The Epson ES- 3. 00. W is the fastest, most accurate portable scanner we tested for creating searchable PDF files—and unlike our previous pick, the Fujitsu Scan. Snap S1. 30. 0i, it doesn’t slow down when you use USB instead of AC power. Thanks to its built- in Wi- Fi and battery, you can scan to multiple computers and a phone or tablet (using an i. OS and Android app), cable- free. And it’s both TWAIN and ICA compatible for scanning through third- party software like Photoshop.

But if you don’t have scanning software you like, Epson’s free software bundle, while not without some minor quirks (at least for Mac users), lets you convert documents, receipts, and business cards into formats that can be read by word processing, spreadsheet, and contact management software. The Epson ES- 2. 00 is our slightly more affordable recommendation if you don’t need Wi- Fi connectivity and can live without battery operation. Powered via your computer’s USB port or the included AC wall plug, the ES- 2. You’ll certainly want to use the AC adapter, though: In our tests, its scan speed was almost three times as slow under USB power. Epson also offers a nearly identical scanner, the DS- 3. Throughout this guide, except where noted, comments about the ES- 3.

W apply to the ES- 2. Most document scanners aren’t ideal for scanning photos because they bend documents as they scan them. But if you have boxes and albums full of film photos that you’d like to digitize yourself, the Epson Fast. Foto FF- 6. 40 combines a capable document scanner with the ability to scan photos at speeds of up to one per second without bending them. It typically costs about twice as much as our top pick, which is a high premium to pay for a convenience item. But if you have a lot of photos to scan and you don’t want to outsource them to a great scanning service, it’s a good option to consider. Table of contents.

Why you should trust me. I’ve written about photo and imaging gear for The Wirecutter since 2. I’ve worked as a professional photographer and digital- imaging consultant for 1. I also ran my own digital- printmaking shop for a nearly a decade, producing exhibition- quality prints.

I’m on the faculty of New York City’s International Center of Photography, and I lead photography workshops around the country. Should you upgrade?

If you already own a document scanner, even one that’s a few years old, our general advice is to keep on using it. If you already own a document scanner, even one that’s a few years old, our general advice is to keep on using it. Scanners have a very long shelf life by tech standards, and software hasn’t changed much either.

Even though our new picks are markedly faster compared with older models, scanners from four or five years ago are still plenty accurate. So unless slow speed and/or unsuccessful keyword searches are holding you back, or you absolutely must have Wi- Fi, we don’t see the wisdom in replacing something that already gets the job done. Who this guide is for. The reason for buying a portable document scanner is fairly straightforward. If you have stacks of documents and receipts filling up filing cabinets or cluttering your desk, converting them to digital documents not only frees up physical space, but it also makes your information much easier to find.

On both Windows computers and Macs you can do word searches that include the contents of searchable PDF files. Instead of having to recall a PDF’s obscure filename, you can search for terms inside the document, like your doctor’s name when searching for a medical record or your Social Security number when looking for a tax form. Search capability aside, another benefit of digitizing your documents is simply that they won’t get lost or inadvertently thrown away in a flurry of spring cleaning. Warranties and receipts for appliances can be crucial if they ever need to be repaired. Remember that the IRS requires you to keep tax records for a full seven years after the filing date. Even if you start out with a big backlog of documents to scan, chances are you won’t always need to scan on a daily basis. What makes portable scanners attractive is that they’re designed to fold down into an even more compact form when not in use.

A stationary desktop scanner will be faster to scan your documents, but you probably won’t need to use it often enough to warrant it taking up a permanent space on your desk. A portable document scanner can be kept tucked away in a drawer until you need it, freeing up even more space in your work area. Can you just use your phone? If your scanning needs are limited to the occasional medical form or travel receipt for work, there are several Android and i. OS apps that can turn photos shot with your phone into PDFs.

Some will even use OCR to convert them to text you can copy/paste. But this is one of the slowest ways to digitize your paper trail and simply isn’t viable if you need to scan lots of documents on a regular basis. What makes a good portable document scanner. The first must- have feature of any document scanner is the ability to save scans as searchable PDFs. To do this, scanners rely on OCR (optical character recognition) software to “read” the document and convert its text so you can search and copy/paste just as you would with any other PDF file. Whether the scanner maker uses its own OCR engine or licenses one from a third party, an accuracy rate above 9. Scanning mounds of documents is no one’s idea of fun, and to really stay on top of things you’ll need to do this regularly.

So the faster you can get through the process, the better. Speed goes beyond just the manufacturer’s page- per- minute rating, however. I don’t recommend any of the ultra- portable “mobile” scanners since they can only scan in simplex mode. This means that it scans only one side of the page, so if you have a double- sided document you’ll have to feed it through the device twice. Duplex scanners, like our picks, feature two scanning heads, one on each side of the document, so that both sides of the page can be scanned simultaneously.

With these models you have to hand- feed each sheet, page by laborious page. And for double- sided documents you have to flip the sheet over and repeat the process. That’s an incredible time suck and can actually take longer than just photographing the documents with your phone. Not everyone needs a document scanner that can fit in a briefcase, but most of us would at least like one that uses as little desk space as possible and is easy to move from room to room if there are multiple computers in the house. And unless you’ll be using it every single day, it’s nice to have a unit that folds down into a more compact form when it’s not in use. How we picked. I started my research for this guide by painstakingly logging specs for every document scanner I could find available for purchase in the US through Amazon and other online retailers. This turned up about 1.

I winnowed down this list considerably by eliminating bulky desktop models like the Neat. Desk, simplex scanners like the Doxie Go, those without an ADF like the IRIScan Executive 4, and models that only work on Windows machines. This left me with just a handful of document scanners from familiar names like Canon, Epson, Brother, and Fujitsu. You can learn more about what didn’t make the cut and why by reading about The competition. In a previous version of this guide we tested the Canon P- 2. II,Fujitsu S1. 30.

Brother ADS1. 50. W models alongside a few desktop models for reference, including the Canon DR- C2. Brother ADS- 2. 00. Neat. Desk scanners. For this guide we called in the more recently released Epson ES- 3.

W and ES- 2. 00 to compare results. We ran dozens of test pages, business documents, tax forms, a variety of receipts, business cards, and photographs through the scanners to see how the machines measured up. To evaluate the accuracy of the OCR engine, we scanned an IRS 1.